Once you are determined eligible to receive OPWDD services, an assessment is completed to help identify your strengths, needs and the natural or community supports available to you. OPWDD currently uses two tools when assessing service needs, the Developmental Disabilities Profile (DDP-2) and the Coordinated Assessment System.
Eventually, the Coordinated Assessment System will replace the DDP-2, until that time, both will continue to be used.
Developmental Disabilities Profile
The Developmental Disabilities Proﬁle (DDP-2) is a brief assessment used by OPWDD to identify the challenges that you may have and to identify your service needs. OPWDD staﬀ works with you and your family members, if you choose, to complete the DDP-2 during the initial assessment process. To do this, OPWDD staff asks questions about your life in order to more fully understand your strengths and needs.
Coordinated Assessment System
The Coordinated Assessment System (CAS) is a more comprehensive assessment tool used by OPWDD to identify your strengths, needs and interests and to assist in person-centered planning for your care. The CAS asks many questions about you, including your living situation, your needs and interests, and your challenges to help get you the right services. The CAS is currently being used for anyone who is 18 years of age and over, newly eligible, and/or transitioning from school.
After your CAS has been completed by the CAS assessor, it is electronically transferred, within 48 hours, to your record in the OPWDD computer system, CHOICES. Your Care Manager will review your CAS summary with you, your actively involved family member and/or legal guardian and the the people who support you (i.e., residential provider, Consumer Advisory Board (CAB) representative), as appropriate, within 30 days. This is another opportunity for you, your actively involved family members and/or legal guardian to provide any additional information for inclusion in the person-centered planning process and development of your Life Plan.
The CAS summary will be used to inform the development of your Life Plan.
Questions About Your CAS Assessment
Review of your CAS summary provides an opportunity to discuss any questions or concerns about the information in the assessment. It is necessary to document and capture details of the review, beliefs, opinions, and perspectives of others in your life to provide context for understanding your unique interests, skills, abilities, and needs.
Your Care Manager may need to talk with those who know you well, those who were interviewed by the assessor, and review the documents utilized by the assessor, to develop a full understanding of the your strengths and support needs.
Once this review has been completed, if questions or concerns have not been resolved, you, your family, advocates and/or the Care Manager, should complete the following steps:
- You, your family members or advocates should call 1-518-473-7484 with the following information:
- Name of the person calling and their relationship to the person receiving services
- Name of the person (and TABS ID, if known) who the CAS was completed on
- Name and agency of the Care Manager (if known)
- Date of the assessment (if known)
- Assessor’s name (if known)
- Date of review of CAS summaries with the person, actively involved family and/or legal guardian, and person’s supports, as appropriate (if known)
- Specific section(s), item(s), and responses of the CAS summary or summaries that have been identified as a concern (if known)
- A phone number and a time for a member of the CAS team to return the call
NOTE: Please do not send an e-mail to [email protected], as most servers (Such as Gmail, Hotmail, and Yahoo) are not “secure” for the purposes of sharing protected information
The Care Manager must use the CAS Request for Review Form and send a message via secure email server to [email protected]
- The form must include:
- Care Manager’s note/documentation of CAS summary review
- Care Manager’s name and contact information
- Name of the person receiving services and his/her contact information, TABS ID, actively involved family member and/or legal guardian's name and contact information
- Date of assessment
- Assessor's name (if known)
- Date of review of CAS summaries with the person, actively involved family and/or legal guardian, and person’s supports, as appropriate
- Specific section(s), item(s), and responses of the CAS summary or summaries that have been identified as a concern
- Any additional information that may be an important consideration in the review of the concern and that could assist with substantiating the reason for concern or discrepancy.
OPWDD will follow up with you, your family members, advocates, and/or Care Manager and will provide a response to the questions/concerns which may include additional guidance, a formal correspondence and/or a corrective action plan, as appropriate.