Improvement of Assistive Technology, Environmental Modifications and Vehicle Modification Process Request for Proposals (RFP)

The New York State Office for People With Developmental Disabilities (OPWDD) is issuing this Improvement of Assistive Technology, Environmental Modifications and Vehicle Modification Process Request for Proposals (RFP) for the purpose of procuring consultant services from a responsive and responsible vendor to evaluate and redesign the business functions and programs and policies related to the review, approval and delivery of service requests for Assistive Technology, Environmental Modifications and Vehicle Modification (AT, E-mod, V-mod) services available under the OPWDD Comprehensive HCBS Waiver (NY.0238.R06) located at:  https://opwdd.ny.gov/system/files/documents/2021/06/cms-approved-7-1-21-amendment.pdf  

Minimum Offerer Requirements

The eligible contractor or its subcontractor must:

Have at least three (3) years of experience evaluating business processes for AT, E-mod and V-mod services or comparable services in New York State or in other States. Offerer must describe projects completed as required in Section 3.2.3.2 of this RFP.  

Have an understanding of NYS OPWDD HCBS Waiver and requirements, or be able to demonstrate comparable experience in another State.

Have an understanding of NYS State Finance Law and contracting requirements that drive program implementation for AT, E-mods and V-Mods.

Agree to enter into data sharing or business associates agreement(s) deemed necessary by the State, as provided in Appendix D: HIPAA Business Associate Agreement.

Ownership of Work Product All materials produced, created, improved, maintained, or conceived by the Contractor for the OPWDD in the fulfillment of its obligations under the contract resulting from this, including but not limited to any software, website creation and development, documentation, products, materials, advertising for television, radio, print, internet, or other media, and deliverables which result from services rendered by the Contractor to the OPWDD shall be turned over to the OPWDD within ninety (90) days of the expiration of the Contract, or within thirty (30) days of early termination of the Contract, at no additional cost to the OPWDD. OPWDD shall own all rights, title, and interest in said material. 

UPDATE: The New York State Office for People With Developmental Disabilities (OPWDD) has made modifications to the Improvement of Assistive Technology, Environmental Modifications and Vehicle Modification Process Request for Proposals (RFP) as originally released December 10, 2021. Please see the revised Calendar of Events in section 1.4 of the attached RFP (version 2) for the following revisions:

The new release date is December 23, 2021.

The Deadline for Submission of Questions and Mandatory Letter of Intent has been extended to 11:00 a.m. (ET), January 12th, 2022, with the issuance of Response to Questions scheduled for Friday, January 14th, 2022.

The Proposal Due Date has been extended to 2:00 pm on Friday, January 28, 2022.

The anticipated Notification of Tentative Award is now scheduled for February 7th, 2022 with an anticipated Contract Start Date of Tuesday, February 15, 2022.

Please forward all questions and correspondence to Connie Blais at: [email protected]