OPWDD issues this Request for Proposal (RFP) for Acumatica Asset Tracker with the intent to award one contract for these services. The Acumatica application is used to track the monetary assets and personal possessions of people with developmental disabilities who are under various degrees of New York State supervision – primarily those living in state operated and staffed houses, and those living in state-monitored family settings. The Acumatica Project module is the primary mechanism for tracking money assets and the Inventory module is the primary mechanism for tracking personal possessions. Acumatica Purchase Orders are used to request funds for people under New York State care. This application will be referred to as the Acumatica ‘Individual Cash’ application and strictly includes money belonging to the people OPWDD serves. In addition, OPWDD has an installation of Acumatica to manage petty cash. This application will be referred to as the Acumatica ‘Petty Cash’ application and includes money belonging to New York State. All 13 districts, Central Office, and the Institute for Basic Research, use the Petty Cash module, which consists of about 16 Petty Cash Accounts. Acumatica was first implemented by OPWDD in one regional office, or district, during March 2015, and had been implemented in seven of thirteen districts as of January 2017, before being implemented statewide in 2018.
