OPWDD is issuing this Request for Proposal (RFP) to select a responsive and responsible Bidder to conduct the National Core Indicators surveys (i.e., In-Person Survey and Family Survey) for randomly selected individuals throughout the State of New York. OPWDD wants to collect data from the NCI In-Person Survey (IPS) and Family Survey suite (Adult Family Survey, Family Guardian Survey, and Child Family Survey) to meet the Center for Medicare & Medicaid Services Access Rule reporting requirements, as well as for other federal and internal reporting and data sharing.
For each survey, the sample will have targets identified by OPWDD. The selected Bidder will be responsible for recruiting, training, and deploying staff statewide to conduct In-Person Surveys and Family Surveys. The selected Bidder will be provided with an oversampling of data upon or before the contract award date.
This RFP will be posted on both the NYS OPWDD Procurement Opportunities webpage at https://opwdd.ny.gov/procurement-opportunities, and on the NYS Contract Reporter (NYSCR) website at https://www.nyscr.ny.gov/, as required by Economic Development Law 4-C, titled “The Procurement Opportunities Newsletter.”
UPDATE 2/25/25
The New York State Office for People With Developmental Disabilities (OPWDD) is issuing Addendum 1 as a summary of the changes that were made to the January 31, 2025 version of the National Core Indicator Survey Coordination Request For Proposal. Bidders are advised to review the February 25, 2025 version of the RFP (RFP Version 2) in its entirety.
RFP Version 2, issued February 25, 2025, including the Responses to Questions, and this summary are posted on the New York State Contract Reporter website: New York State Contract Reporter (ny.gov); and OPWDD’s Procurement Opportunities website at:. Procurement Opportunities | Office for People With Developmental Disabilities
UPDATED CALENDAR OF EVENTS:
- RFP Release Date: 01/31/2025
- Deadline for Submission of Questions and Notice of Intent to Bid : 02/14/2025
- Issuance of Responses to Questions: 02/24/2025
- Deadline for submission of Questions about updated Boilerplate Section 8.3: 03/03/2025
- Issuance of Responses to Questions about updated Boilerplate Section 8.3: 03/05/2025
- Updated Proposal Due Date: 03/10/2025 by 3:00 pm
- Anticipated Notification of Tentative Award: 04/30/2025
- Anticipated Contract Start Date: 07/01/2025
NOTE: The new period for submission of questions is open to allow Bidders to ask questions regarding the updated Boilerplate language for Section 8.3. Questions regarding other subjects will not be accepted.
The above dates are tentative and subject to change at OPWDD’s sole discretion.
MINIMUM QUALIFICATIONS
Any Bidder submitting a proposal in response to this RFP must meet the minimum qualifications listed below. Bidders must certify that they meet these minimum qualifications in their Administrative Proposal response and information demonstrating these qualifications must be incorporated into the Bidder’s Technical Proposal response. Bidders must:
- have a minimum of one year demonstrated experience in the recruitment, training, management, execution and reporting functions associated with in person and family surveys or studies.
- have a minimum of one year demonstrated experience in data collection and reporting.
- have the ability to carry out simultaneous research projects both in person and remotely, and present results for all within a specific timeframe.
- be able to provide services across New York State.
Please carefully review the Request for Proposal, the Library of Attachments, Attachment 2 (Cost Proposal) and the Contract Boilerplate.