Subject Matter List of Records

For more information about FOIL, visit the Committee on Open Government https://www.dos.ny.gov/coog/ 

Posted to: http://www.opwdd.ny.gov 

In accordance with NYS Public Officers Law, Article 6, Section 87(3)(c) and 21 New York Code of Rules and Regulations 1401.6

• Appropriations
• Activity Reporting
• Manual Audit
• Recoupment
• Bid Documentation
• Budget Certificates (requests/documentation):
• Appropriated Funds-State purposes, Local Assistance
• Non-Appropriated Funds-Sole Custody, Joint Custody
• Cash Unit Procedures
• Central Office Procurement Purchase Orders
• CHOICES
• Consolidated Fiscal Reporting Manual
• Consolidated Fiscal Reports Filed by Providers
• Desk Audits/Internal Billing Review
• DDSOO Purchase Orders
• Employee Travel Reimbursement Expenditures
• FIDA/IDD
• Federal Salary Sharing Claiming
• Final Payments
• ICF Tax Assessment
• Journal Transfers
• Leases
• Procedure/Policy Manuals for Contracts, Business Office and Travel Reimbursement
• Refunds of Appropriation Expense
• Revenue Management Payment Files /Log: Vouchers for Payments for Local Assistance Programs
• Tracking and Billing Systems (TABS) Manuals
• Vendor Payment

• 5.07 Plan
• Aging Out
• Alternate Care Determinations
• Ambulatory Patient Group Crosswalk
• Ambulatory Patient Groups – Policy and Medicaid Billing Guidance
• Article 16 Clinics standards
• Audits
• Augmented Program Determinations
• Autism Platform
• Board of Visitors
• Building Codes
• Capital Construction
• Certificates of Need
• Community Residences
• Willowbrook Consent Decree
• Willowbrook Consumer Advisory Board (CAB)
• Consumer and Family Support Service
• DDSOO Five Year Housing Plans
• Day Training Program
• Day Treatment Program
• Eligibility Regulations
• Environmental Modifications Policy
• External Agency Audit Review
• Family Care
• Federal Drug and Alcohol Testing Protocols for State Staffing Safety Sensitive Positions
• Fee for Service
• Fire Safety
• Guidelines and Procedures for the Conveyance of Community Properties
• HIPAA
• Home and Community Based Waiver
• HCBS Waiver Administrative Directive Memoranda (ADMs)
• ICF Transition Plan
• Incident Management files
• Infection Control
• Institutional Review Committee
• Inventory Records
• Legislative Proposals
• Local Assistance contracts
• Developmental Disabilities Advisory Council
• Ombudsman Program
• OPWDD State Fleet Management Procedures and Reports
• OPTS Contracts
• Personnel/Human Resources- subjects including but not limited to: Attendance and Leave manuals, Benefits, Civil Service Law Book, Classification and Compensation, Education and Training, Employee/Labor Relations, GOER Performance Evaluation Manual, Health insurance Reference Books, Human rights, Personnel Bulletins, Personnel Management Manual, Recruitment, Time and Attendance, Title and Salary Plan, Workers Compensation Manual
• Plans of Correction and Statements of Deficiency
• Program authorization and enrollment documents
• Program operations
• Provider Applications
• Provider Councils
• Public Hearing/Forums
• Quality Assurance surveys and Reports
• Real Property Manuals and Procedures
• Reconciliation records (financial)
• Regulatory Agenda
• Request for Proposals (RFP) responses/applications
• Revocable Permits
• Safety Officer
• Self-Advocacy
• Summer Camps Supported Employment
• Tax Exempt Bonding Manual
• Temporary Letters of Occupancy
• Training Advisory Committee Transportation
• Utilization Review
• Vacancy Management
• Voluntary Agencies
• Volunteer Services
• Workforce Planning and Development Training Curriculum Guides 

• Affirmative Action Policies and Procedures
• Audit Manual
• Care Coordination/Health Homes
• Community Residence Directory
• Cost Reporting Manual
• Crisis Services for Individuals with I/DD (CSIDD) procedure Manual
• DDSOO Administrator on Duty Manual
• DDSOO Policy/Procedure Manual
• Family Care Policy and Procedure Manual
• Field Operations Policy and Procedures Manual
• Field Operations Tabs Reports Manual
• Front Door Manual
• Inspection/Certification Resource Manual
• Internal Control Manual and Plan
• Manual for ICFs
• Minority Business Policies
• Part 624 (incident management) Handbook
• Pre-Admission Screening Resident Review (PASRR)
• Program Issues in Developmental Disabilities (Manual for Surveyors)
• Revenue Management Central Operations Procedure Manual
• Utilization Review Plans

• Audit Reports
• AT List OPS Spending Plans
• Contract Inventory
• Development Plan
• Expenditure Reports
• eFMAP, HCWB, ARPA Payments/Calculations Medicaid Part B Cost Settlement
• Motor Vehicle Inventory/Mileage
• Revenue Account Management
• Revenue Billing Management
• Statement of Miscellaneous Revenues

• Affirmative Action, OPWDD (annual)
• Aging Out
• Annual SSI and Medicaid Income and Resource Levels
• Benefits Development Resource Tool Kit
• Board of Visitors
• Certification
• Client Census
• Commissioner's Executive
• Compliance Willowbrook Status
• Developmental Disabilities Information Survey (ODIS)
• Education Program Attendance
• Fair Chance Hiring (quarterly)
• Feasibility and Design Studies
• Fire Safety
• Health and Habilitation Studies
• ICF/DD Audit
• ICF/DD Medicaid Survey
• Personal Allowance Manual
• Placement Records
• Private Schools for the Developmentally Disabled
• Program Audit
• Program Evaluation (annual)
• Provider Expenditure Review
• Site Visit (Facility and Program)
• Staffing Criteria
• Support Broker Verification List
• Support Broker Public Lists
• Utilization Control Review Findings

• Medicaid Spending
• National Core Indicators
• Care Coordination Profile